HR & Recruitment Assistant

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CBS – Job Spec – HR & Recruitment Assistant

Job Description

We are seeking a proactive and experienced HR & Recruitment Assistant to join our growing team at CBS. As an HR & Recruitment Assistant, you will play a critical role in supporting our company’s growth by managing various HR functions and providing guidance on HR-related matters.

This position requires a self-starter who can work independently while collaborating closely with the directors. This role will report into external HR Director.

Key Responsibilities

• Recruitment & Talent Acquisition
• Manage the full end-to-end recruitment process, from drafting job adverts to successful onboarding.
• Liaise with recruitment agencies, job boards, and other external partners to source candidates.
• Draft and post job adverts across multiple platforms.
• Screen CVs and shortlist candidates for manager review.
• Arrange and coordinate interviews, prepare interview packs, and support managers in selection processes.
• Provide feedback to candidates in a timely and professional manner.
• Issue offer letters and contracts, ensuring all documentation is accurate and compliant.
• Support hiring managers with workforce planning and role design.
• Employee Lifecycle & Compliance
• Manage the onboarding process, including contracts, offer letters, and induction delivery.
• Conduct right-to-work checks, driving licence checks, and other compliance requirements.
• Maintain accurate and up-to-date employee records on the HR system (e.g. Bright HR) in line with GDPR.
• Ensure timely monitoring of probationary reviews, flexible working requests, and contract variations.
• Manage the offboarding process, ensuring leaver documentation is completed, company property returned, and system access removed.
• Conduct exit interviews and collate feedback for continuous improvement.

HR Advice & Case Management

• Be the first point of contact for HR-related queries, providing clear, accurate advice.
• Support managers and employees on HR matters including recruitment, performance management, employee relations, and employment law.
• Manage HR cases (such as absence, grievance, or disciplinary issues) with support from external HR Director where required.
• Act as the point of contact for maternity, paternity, and other family leave queries, providing supportive guidance.

HR Administration & Reporting

• Prepare and issue HR documentation such as contracts, policy updates, and leaver correspondence.
• Maintain HR trackers and produce accurate reports (absence, turnover, compliance, training, recruitment KPIs).
• Support payroll processes by ensuring accurate and timely transfer of HR data.
• Ensure HR systems are kept up to date for auditing and compliance purposes.

Performance, Training & Development

• Support performance management processes including probation reviews and annual appraisals.
• Facilitate goal-setting initiatives to drive employee growth and organisational success.
• Coordinate training and development programmes, maintaining accurate records of participation.
• Promote employee wellbeing and engagement through HR initiatives and effective communication.

Policy & Continuous Improvement

• Assist in developing, updating, and implementing HR policies and procedures to ensure compliance with employment law and alignment with business needs.
• Collaborate with external HR consultancy to ensure best practice.
• Stay informed of HR and recruitment developments, proactively suggesting process improvements.
• Contribute to HR and recruitment projects that support business objectives and enhance the employee experience.

Skills & Experience Required

• Previous experience in an HR Advisor, HR Administrator, or HR & Recruitment role (essential).
• Strong knowledge of HR processes including onboarding, offboarding, right-to-work checks, and compliance.
• Proven experience managing end-to-end recruitment processes and liaising with recruitment agencies.
• Experience providing first-line HR advice to managers and employees.
• Excellent organisational skills with strong attention to detail.
• Proficient in MS Office (Word, Excel, Outlook) and HR/recruitment systems (experience with Bright HR desirable).
• Knowledge of UK employment law and HR best practice.
• CIPD Level 5 (or working towards) desirable.

Personal Attributes

• Professional, approachable, and confidential in handling sensitive matters.
• Strong interpersonal and communication skills, with the ability to build trusted relationships.
• Proactive and solutions-focused, with the ability to manage multiple priorities in a fast-paced environment.
• Team player who can also work independently.
• Enthusiastic and motivated with a passion for delivering an excellent candidate and employee experience.

Employee Package

• Competitive salary
• Full time, permanent contract
• 30 days holiday including bank holidays plus 1 additional day off for your birthday
• Opportunities for international travel
• Private medical insurance
• Hybrid working